Designing & Implementing Self Service Workflow System in HRMS

Workflow allows you to automate the transaction from within the system. Workflow delivers compliance with Approval Policy.

Many business transactions have the requirement of approvals: for example, a promotion may require the approval of a manager. Without systematic or automated workflow, these approvals quickly become a paper or email nightmare!

This course covers various HR processes that are rule-based and hence can be automated. It teaches you how to plan, design, and implement HR Workflows in a HRMS


Organizational functions benefited by Workflows
HR
Finance
Administration
Employee Department

The Stake Holders

HR Professional
Employee
Manager
Management
External Entity (Supplier)

Rule Based HR Activities

Administrative Requests
Employee Information Change Request
HR Documents
Employee Documents
Attendance & Leave
Travel & Activities
Compensation & Benefits
Loans & Advances
Reimbursement Requests
Vacancy Requisition Requests
Confirmation & Performance Management
Employee Transfer
Training Enrollment Request

Advantages of Workflow

Configurability
Intuitive layout
Dynamic routing of transactions
Delivery of workforce intelligence
Improved accuracy of data
Streamlined business processes

Workflow Types

Person Specific
Organizational

Designing a Workflow

Process Documentation
Flow chart
Clarity of Authority
End Point Notification

Assigning Workflow to Employees

Organizational
Grade
Process Type / Sub type

Handling Aberrations

Approver Delegation
Approver Skip
Re-route Workflow

Workflow Engine

Create New Workflow

Workflow Notifications

Email
SMS

Approval Space

Within HRMS
On the Email